Visibility and performance
 

Challenges

Managing the execution
Organizations, teams, departments and corporations spend a lot of time "managing" the work in their environment. Different tools and techniques exist to manage the work, to assign resources, to draw up a budget. Consequently organizations have to follow up the work and evaluate resource or budget consumption.

Many tools, multiple techniques
Typically they use a multitude of spreadsheets, emails, lists, reports, plans, in many different formats, many different places and for many different purposes to manage work, resources and budget. These tools and techniques are labor-intensive, not standardized, distributed, error prone and unable to capture business complexity in a comprehensive way. As result organizations react late and inadequately. Thus degrading their performance, service and reputation.

Optimization is required
Under the pressure of increased competition organizations have to boost productivity and improve quality while limiting costs. Failure to implement adequate responses results in downsizing, outsourcing, delocalization, restructuring,. TenForce Execution brings increased productivity, more agility, guaranteed quality and exceptional speed of execution. It connects the different parts of the management environment in a flexible way using a unique bottom up approach.

Key Benefits

• Uniform view on all projects, actions, documents, saves time,

• Easy rollout with immediate productivity gains,
  

• You spend less time on administration, enabling you to deliver more with same staffing,
  

• Faster response to exception conditions makes you more agile and effective,
  

• Responsiveness increase through solution lead time optimization.
  

• Easy access through a web browser,
  

• Integrates multiple aspects of the management environment: links goals and objectives, to individual activities with regard to timing, resources and budget.
  

• Integrates with email, MS Excel, MS Word, MS Project, MS Outlook.
  

• Open environment designed and built to connect any external data source or business application.
  

• Immediate deployment and easy roll out.  

 Features

• TenForce Execution Workspace is set up to monitor and to report on the organization of the day-to-day activities of business units and project teams.

• The Resource Management uses pools of persons and/or skills to identify the capacity that is used to staff projects and business units.
  

• Time sheets are used to track actual time spent on these activities.
  

• Portfolio Management keeps track of typical project attributes like planning and phases, resources, risks, budget and quality.
  

• In the Budget Management module, business unit and project managers keep track of the expected/actual costs and income.
  

• Dashboards and Indicators form the basis of the 'Performance measurement' to monitor progress.
  

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• TenForce Execution
• Workspace
• Timesheet & Account Integration
• Resource Management
• Portfolio Management
• Performance Measurement
• Budget Management

 TenForce Execution Workspace

Challenges

Day-to-day organization
Today's professional communication in the work environment is characterized by a limited visibility for the team and the individual. Information is everywhere/nowhere. Moreover, information is managed in various tools using multiple techniques. As a consequence, data is difficult to consolidate. An additional problem is that it is not always clear who is responsible, what is the exact due date, which activity has more priority, and so on. Managers try to get a grip on the situation by requesting regular status reports. Often these are late, cumbersome to use or contain irrelevant information.

TenForce Execution Workspace Module
The TenForce Execution Workspace module is the basic module of the TenForce Execution software product to drive and monitor all relevant activities in business units and project/program teams. It can be used as a stand alone module, or it can be used together with the other TenForce Execution modules. The structure, organization and configuration data modeled within the Workspace module, is shared by all TenForce Execution modules.

Features

Optimize work execution

• TenForce Execution Workspace creates a versatile environment to drive and prioritize activities, issues, tasks, risks, resources,.

• Brings immediate benefits by automating administration tasks: managing action lists, follow up meetings, manage projects, report status, .

• Enables you to drive and monitor all activities across your organization.

• A uniform view on all project information aligns team members and team leaders with program goals.

Project life cycle support

• Brings visibility to crucial phases, milestones and activities.

• TenForce Execution Workspace links the execution level details to MS Project tasks.

• Supports methods & best practices

Automated indicators and alerting

• Customized indicators and alerts guide team members to execute the relevant tasks and react on exception conditions.

• Root Cause analysis help you to understand the underlying reasons why indicators are yellow or red.

Integration

• Full integration with Email, MS Outlook and MS Excel.

• TenForce Execution Workspace is web based.

• Connectivity to any external data source or business application.

Key Benefits

• Higher visibility on the work for individuals and management increase accountability.

• "one truth".

• Increased quality in the interactions between team members, customer and supplier, IT department and business, product management and the rest of the company, .

• Automate administration of actions, issues, tasks, risks, project management, status reporting, meeting follow up, .

• Follow up progress almost real time through customized indicators and dashboards giving visibility on milestones, lead times, throughput, .

• Receive early warnings through alerts.

• Promote team learning and insight through root cause analysis.

• Build up expertise and make it available to the rest of the organization.

• Kick start newcomers.

TenForce Execution Resource Management

Challenges

Resource management challenges
When there is a resource management process, its information is distributed in spreadsheets, MS Project files, financial or accounting systems. Each manager may have his/her own resource management rules. It is difficult for an organization to identify precisely the number of resources, skills and their availability and overall planning.

The process itself is not always clear and has limited visibility outside the team. Because it is quite labor intensive, it is only kept up to date once a year. The negotiation process become turf wars and suffer from a lack of standardization, visibility of priority and status.

The budget algorithm itself is not very sophisticated. It often relies only on "what did we do last year?". The outcome of the resource management process typically fails to deliver value because the resource budget and actual consumption during the year or during the project is not consolidated. Therefore, it offers little support for adequate management decisions, and 'What if' scenarios are difficult.

Features

Continuous visibility on resource capacity & high level plans.

• Supports negotiation cycle.

• Continuous resource capacity evaluation.
  

Based on people and/or skills.

• Integrates with MSP Resource files.

What If analysis gives an answer to multiple questions:

• Project delayed by 6 months?

• Adding x resources?
  

Key Benefits

• Manage resources through a streamlined & standardized resource management process with a clear structure & clear responsibilities.

• Fully automated.
  

• Organization wide.
  

• Based on the Workspace.
  

• Load capacity information from MS Project resource files.
  

• Dramatically reduced lead time to compile a resource budget.
  

• Easy to set up, to use.
  

• Execute the resource budget exercise multiple times per year.
  

• Use on what-if scenarios to evaluate capacity consumption.
  

The outcome of the resource management process typically fails to deliver value:

• Resource budget and actuals not consolidated

• Little support for adequate management decisions
  

• Difficult 'What If' scenario's
  

TenForce Execution Timesheets