A Better Approach to SharePoint Recovery, Retention, and eDiscovery
The SharePoint® offering from Microsoft® encompasses two products – Windows® SharePoint Services™ (WSS) and Microsoft Office SharePoint Server (MOSS). Organizations deploy SharePoint in order to make information more accessible to end users and to enhance collaboration among work groups. Due to a relatively low cost, ease of use, tight integration to Microsoft Office applications like Outlook® and Word, and a wide range of features such as workflow, search, and access control, SharePoint has gained huge traction in the market. Recent Enterprise Strategy Group (ESG) research of over 1,000 worldwide organizations indicates nearly one out of two respondent companies has deployed or is planning to deploy MOSS. (Source: ESG Research Report, “The Impact of Microsoft SharePoint on IT Infrastructure and Information Management,” March 2009)
The benefits SharePoint delivers are undeniable – better and more efficient team collaboration, version control for documents edited by multiple team members, and faster access to information via search; SharePoint brings a new level of control to high-volume, user-generated content. However, the viral spread of SharePoint throughout organizations combined with its distributed deployment model does present some challenges to the efficient management of this important collaboration environment:
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Recovery − built-in SharePoint recovery tools require a separate recovery farm and when items are recovered metadata, such as date and time stamps and who checked in the document, can be modified
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Storage Cost Management – the distributed nature of SharePoint deployments allows content to grow unfettered while version document libraries store full copies of all document versions
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Retention Management – the lack of central control over distributed deployments makes it is impossible to implement effective retention and disposition policies to reduce eDiscovery and compliance risks
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eDiscovery – SharePoint does not offer an interface or workflow for legal teams to conduct unified searches across all user-generated content; place a legal hold without making another copy; or to review, tag, and export potentially responsive content
Mimosa NearPoint™ for SharePoint Archiving
Mimosa NearPoint™ provides a holistic solution to managing SharePoint data with integrated archiving, recovery, and eDiscovery. NearPoint is the only SharePoint management product to combine both archiving and recovery while maintaining easy end-user access to information. In addition, Mimosa NearPoint offers the most comprehensive SharePoint data capture available.
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Capture all content types and associated metadata and attachments
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Perform continuous capture via Change Notification, and preserve the relationships between sites and content
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Execute full-text indexing and global, single-instancing on all archived content
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Achieve storage cost savings, as content can then be offloaded from SharePoint while maintaining seamless end-user access via stubbing
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Manage retention and disposition (disposal) of SharePoint content across the archive in accordance to your policies
With comprehensive capture and archiving capabilities also comes the ability to provide robust SharePoint recovery functionality. Mimosa NearPoint allows both fine-grained and coarse-grained recovery.
